General Assembly & Gathering Registration Details for Delegates 2025
Dates for the General Assembly (GA) & Gathering
| GA delegates arrival: August 8th (Friday) GA: August 9-11th of August (Saturday-Monday) Gathering arrival + Opening: 12th of August (Tuesday) Gathering core days: 12th-16th Departure: 17th of August (Sunday) |
The GA is open only to delegates. If you are a full member, please ensure you have at least one delegate attending (either in person or online) so we can reach quorum.
Delegates Ticket Allocation
| Ecoproject = 1 delegate Aspiring ecovillage = 2 delegates Aspiring network = 3 delegates Full ecovillage = up to 6 delegates (only if you paid the additional 3 to 5€ per person in zour ecovillage: 3 delegate tickets for up to 10 members, 4 delegate tickets for up to 30 members, 5 delegate tickets for up to 40 members, 6 delete tickets for up to 50 members) Full network = up to 10 delegates (same as above: 5 for up to 10 members, 6 for up to 20 members, 7 for up to 30 members, 8 for up to 40 members, 9 for up to 50 members, 10 for up to and plus 60 members) |
General Assembly Prices
| Only for delegates. There is no “ticket” to pay for the GA. You must however pay for your food & accommodation with our host (4 nights). The arrival day for the GA is August 8 from 14:00 onwards and the departure day (if you are not staying for the Gathering) is August 12 before 13:00. The price depends on the accommodation type that you choose: In your own tent: 120€ In your own campervan: 140€ Extra passenger in a campervan: 120€ A bed in a shared indoor room with 6 beds: 160€ A bed in a shared indoor room with 4 beds: 260€ A bed in a shared indoor room with 2 beds: 340 Please note that there is limited availability for indoor rooms. |
Gathering Ticket Prices
| The ticket price depends on when you buy it, with 3 “tiers”, and the earlier you buy your ticket, the cheaper. Ticket price for delegates: Tier 1 = until March 31 = 30€ Tier 2 = until May 31 = 50€ Tier 3 = until August 12 = 70€ Ticket price for associates (regular participant prices): Tier 1 = until March 31 = 50€ Tier 2 = until May 31 = 100€ Tier 3 = until August 12 = 160€ The arrival day for the Gathering is August 12 from 14:00 onwards and the departure day is August 17 before 13:00. You need to book your food and accommodation with our host (5 nights). The price depends on the accommodation type that you choose: In your own tent: 150€ In your own campervan: 175€ Extra passenger in a campervan: 150€ A bed in a shared indoor room with 6 beds: 230€ A bed in a shared indoor room with 4 beds: 350€ A bed in a shared indoor room with 2 beds: 450€ Please note that there is limited availability for indoor rooms. |
GA & Gathering
| If you are a delegate attending both the GA and the Gathering, it means you’re staying 9 nights, arrival day August 8 after 14:00 and departure day August 17 before 13:00. You will be able to book your food & accommodation for both those events and the total price will simply be a sum of the 2 above. |
CANCELLATION, REFUND & TRANSFER POLICY
| The membership fee (Step 1) is non-refundable. For the ticket part (Step 2): – Cancellation requests received up to 30 days before the start of the Gathering will receive a full refund minus any transaction fees charged by the payment platforms (Stripe/Paypal). – Cancellation requests received up to 14 days before the start of the Gathering will receive a 50% refund minus any transaction fees charged by the payment platforms (Stripe/Paypal). – Cancellation requests received less than 14 days before the start of the Gathering will not receive any refund – unless a medical certificate or a death certificate from a close relative is provided, then a 50% refund minus any transaction fees charged by the payment platforms (Stripe/Paypal) will be issued. Once the event has started (August 12), no refunds are made. Cancellations can be requested by email to gathering(at)gen-europe.org. Please allow 10 working days for your refund to be processed by our team. Ticket transfer: as your Gathering ticket is connected to your personal GEN Europe membership it is not possible to transfer it to another person |
QUESTIONS?
Write to membership(at)gen-europe.org
